Many, many organizations use VBA Macros to generate their Word documents. And a good number of those organizations have their VBA macros also saving and profiling (i.e. capturing metadata for) the generated documents in a traditional Document Management system such as iManage FileSite, Documentum or OpenText eDocs / Hummingbird DM / DocsOpen. Having been around these document automation projects for nearly 20 years I am thrilled to report that you can now use VBA macros to generate, save and pr ...[Read More]
To demonstrate that MacroView DMF enables intuitive designs of large-scale SharePoint document stores that have good performance and efficient resource utilisation, MacroView created a large-scale SharePoint document store called ‘ATLAS’. See also Large-scale document management on Microsoft SharePoint.
The ATLAS implementation has a single ‘Clients’ Site Collection containing over 30,000 subsites (each corresponding to a particular Client or Customer. Each Client sub-site has between 2 and ...[Read More]
Assigning unique Document Numbers or Document IDs to documents as they are saved to SharePoint is a frequent requirement for organizations that are looking to use SharePoint as their Document Management platform.
Actually generating the unique Document ID is only part of the requirement - the unique Document ID must also be displayed in documents that are opened from SharePoint into Microsoft Office applications such as Word, Excel and PowerPoint. Typically the Document ID and other ke ...[Read More]
MacroView Unique Document Numbering (UDN) automatically assigns the next available Document Number to each file as it is loaded to a document library in SharePoint for which the UDN feature has been activated. As a result, files have Doc IDs that are unique across a Site Collection, or even across a Web Application.
This number assignment happens regardless of how the file is uploaded or saved – e.g. by uploading in the web browser UI of SharePoint, saving from Word, using Windows Explorer ...[Read More]
As organizations consider using Microsoft SharePoint to manage their documents they ask whether SharePoint can provide the features of 'traditional' document management systems, such as the ability to assign a unique Document ID to each document or file as it is saved.Unique Document Numbering is not provided by 'out-of-the-box' Microsoft SharePoint 2007, but it is available as a SharePoint add-on called MacroView Unique Document Numbering. MacroView UDN adds best-practice document numbering ...[Read More]
There are differences in the way Word 2003 and Word 2007 handle custom Document Properties, which can cause problems when you want to display Unique Document IDs in the footers of your Word documents. These issues are further complicated by the way Word 2007 lets you save a DOC as a 'DOCX in Compatibility Mode'.
Consider this situation:
You have a SharePoint document library that contains a document that was originally created in Word 2003 (a DOC file).
That document library contains ...[Read More]