From a document management perspective one of the good things about SharePoint is that it can maintain a detailed audit log of activity in respect of each document that is stored in SharePoint. The trouble is that the OOB SharePoint user interface does not provide any easy way of seeing the audit trail for a particular document.
If you are a Site Collection Administrator you can go into the central console and view displays of the SharePoint Audit Log, but these are extremely large and dense. ...[Read More]
This blog post is an extract of a MacroView White Paper. Download the full White Paper here.
As more organizations explore the potential of using Microsoft SharePoint for Document Management and Email Management a question that arises frequently is “What is the best Information Architecture for a SharePoint DM store?” In other words, what is the best way to arrange the various SharePoint 2010 ‘building blocks’ – Site Collections, Sites, Document Libraries, Document Sets, Folders and metadat ...[Read More]
Recently a large professional services firm with international operations conducted an evaluation of MacroView DMF. The firm was interested in moving to a SharePoint-based solution to replace their existing OpenText / Hummingbird system. They liked the way MacroView DMF extended and enhanced the functionality and user experience for performing DM tasks on SharePoint, but were concerned as to whether SharePoint would be able to cope with their large document stores. They were doubtful as to whe ...[Read More]
MacroView DMF provides excellent support for capturing and utilising metadata to enable effective management of documents and emails on Microsoft SharePoint. Three key features of DMF in relation to metadata handling are:
1) automatic recording of email attributes, such as To, From, Subject, etc as emails are saved to SharePoint from Outlook;
2) automatic recording of file system attributes such as Created Date, Last Modified Date, Author and Producer as files are uploaded to SharePoint ...[Read More]