Once an organisation starts using SharePoint as their means of storing email messages and other files, they typically find that their SharePoint document store rapidly gets large. ‘Large’ has a number of dimensions – it can be that there are a large number of nodes in the tree of Site Collections, Sites, Libraries and Folders, with deep nesting sites within sites within sites and folders within folders within libraries. ‘Large’ can also mean that there are a great number of files stored in so ...[Read More]

Lookup columns in Microsoft SharePoint allow you to select a values (or values) for metadata attributes as you save or edit files in SharePoint. You choose from a drop down that displays entries retrieved from a List in SharePoint. As a Business User you often find yourself choosing the same old values - e.g. the name or ID of a project that you are working on, a classification that is common to your line of work, etc. It would be nice if your most recent selections were displayed at the to ...[Read More]

As organizations consider using Microsoft SharePoint to manage their documents they ask whether SharePoint can provide the features of 'traditional' document management systems, such as the ability to assign a unique Document ID to each document or file as it is saved.Unique Document Numbering is not provided by 'out-of-the-box' Microsoft SharePoint 2007, but it is available as a SharePoint add-on called MacroView Unique Document Numbering. MacroView UDN adds best-practice document numbering ...[Read More]

Most organizations need to be able to restrict access to individual documents, so that they are only visible to a limited number of users. Organizations looking to use Microsoft SharePoint 2007 to manage their documents are pleased to hear that SharePoint 2007 supports document-level security within its document libraries and folders, but frustrated when they realise that out-of-the-box SharePoint only makes document-level security available to users with Design or Administrator roles.MacroVi ...[Read More]

Email-enabling a document library creates an SMTP email address that you can include in the CC or BCC list so that a copy of the email is sent to that library.   The problem with out-of-the-box SharePoint is that the resulting messages have naming, formatting and metadata handling that is very different (and inferior) to messages that have been saved by drag and drop using MacroView DMF or MacroView Message.    MacroView Email Handler is a better way to email-enable your document librari ...[Read More]

It is not that easy to save a PDF to Microsoft SharePoint using out-of-the-box Adobe Reader or Adobe Acrobat. And yet PDFs are important to a lot of organizations and more and more organizations are looking to use SharePoint as their document management platform. There needs to be a better way, which is just what we at MacroView have provided with our MacroView PDF SharePoint Save plug-in for Adobe Reader and Adobe Acrobat. Installing MacroView PDF SharePoint Save adds a 'Save to SharePoint ...[Read More]