With their ability to create and send scanned images as PDF attachments to email messages, Smart Copiers are making the electronic handling of paper-based correspondence much more affordable. MacroView DMF is a useful tool for organizations wanting to store and manage their scanned images in Microsoft SharePoint.
Most Smart Copiers can be configured to send scanned images as PDFs attached to an email messages. The PDF can also store text that has been automatically recognized by the smart copier. When such an email arrives in your InBox, you first open the attachment to view the scanned image within Adobe Reader or Adobe Acrobat. You may then decide to save the scanned image to your SharePoint document management environment. The problem is that with out-of-the-box Adobe Reader (or Acrobat) you cannot save directly to SharePoint, but must first save the PDF to a local drive and then upload it to SharePoint with your web browser.
Save PDFs to SharePoint direct from Adobe Reader
MacroView PDF SharePoint Save allows you to save PDFs to SharePoint directly from Adobe Reader or Adobe Acrobat. MacroView DMF displays an intuitive tree-view of your SharePoint environment so that you can visualise all the document libraries that you have permission to access. This makes choosing a destination document library (or folder) in SharePoint as easy as choosing a folder on a File Share using Windows Explorer.
MacroView DMF will prompt for any meta-data that is defined in the destination document library. MacroView DMF supports all meta-data column types that are available in out-of-the-box Microsoft SharePoint, including Business Data columns (if you have licensed the MOSS Enterprise CAL).
MacroView DMF lets you rename the PDF before it is saved to SharePoint – which is useful because the attachment names created by a Smart Copier are typically not that meaningful.
MacroView PDF SharePoint Save can be licensed on a standalone basis or as an optional module with MacroView DMF. MacroView DMF streamlines browsing for, opening and managing files that are stored in SharePoint.
MacroView DMF allows you to drag and drop files from any Windows folder to upload them to SharePoint. This is useful in cases where a bulk scanner saves scanned images to a central folder location.