One of the attractions of Microsoft SharePoint for storing documents is that SharePoint has quite powerful search capabilities. You can find Word, Excel and PowerPoint documents, Outlook messages, text files and even PDFs based on the words and phrases that they contain. SharePoint searching can also be done on the basis of metadata, which is critical for efficient searching across large volumes of documents.
MacroView DMF promotes successful metadata-based searching in SharePoint by the way it maintains the integrity of metadata on files stored in SharePoint:
- MacroView DMF captures metadata consistently as documents, messages and other files are saved to SharePoint.
- MacroView DMF reuses existing metadata and prompts for any additional metadata as it moves files in SharePoint.
- MacroView DMF captures email message attributes automatically as it saves Outlook emails to SharePoint.
- MacroView DMF captures metadata (including common metadata) as it uploads multiple files to SharePoint from Windows.
- MacroView DMF provides a user-friendly interface for setting metadata (e.g. by remembering recently used selections of Lookup columns).
In general, MacroView DMF does a better job of maintaining metadata integrity than the out-of-the-box web browser interface to SharePoint. This reduces the possibility that a file will not be found when you do a metadata-based search.
MacroView Enterprise Search facilitates the creation of intuitive user interfaces to the MOSS Search Engine. The custom search dialogues defined using MacroView Enterprise Search contain controls that reflect the metadata structure of your organization. Where relevant those controls allow you to select from a drop-down list of valid values, rather than have to key enter your search criteria (as is the case with the out-of-the-box Advanced MOSS Search interface).
MacroView Enterprise Search also allows you to save your Searches and to supports Booleans and wild-cards (again, not supported in out-of-the-box Advanced MOSS Search interface).